These TERMS OF USE (“ToU”) set forth the terms governing access to and use of “Protected Data” shared by the Multnomah County Department of Community Justice (DCJ) or stored on a DCJ information system (“System”). “Protected Data” is information whose use, exchange, transmission, and storage, is restricted under state or federal law, administrative rule, or policy.

USERS MUST ACKNOWLEDGE THEY HAVE READ THIS TOU AND AGREE TO ABIDE BY ITS TERMS PRIOR TO ACCESSING A DCJ SYSTEM OR ANY PROTECTED DATA STORED ON A SYSTEM.

1. Basic Conditions. In order to access or use any Protected Data stored in a System(s), a user must be either: (a) a current DCJ worker, including volunteers and interns, designated by DCJ to access the Protected Data; or (b) an employee of a partner agency or a criminal justice agency. As a condition to access, users must also agree to immediately report to IT.Security@multco.us any use of Protected Data or System(s) that is not authorized by DCJ.

2. Uses of Protected Data. Generally, federal and state laws limit access to and the use of Protected Data to the authorized purpose for which access was granted and to access by authorized users only. Users may not use any Protected Data for any purpose or activity which may be illegal; may cause harm to any person’s rights or property; is for mere personal curiosity; might cause harm to individual or public health or safety; or may interfere with the effective functioning of System(s). Users must log off System(s) promptly whenever they are not actively using System(s). A user’s access to and use of System(s) or Protected Data may be suspended or terminated at any time by DCJ without cause or explanation.

3. User Name and Password Management. DCJ will issue to each user a unique user name and password to access System(s). Users may not share their credentials with any other person or allow use of System(s) under their credentials by another person. Users must immediately notify IT.Security@multco.us if they believe another person has used, learned, seen, copied or stolen their credentials.

4. User Privacy. DCJ monitors all communications, transactions and other activities of users that access System(s). DCJ employees do not have a right, nor should they have an expectation of privacy or confidentiality while using a System(s).

5. Use and Disclosure of Personal Information by DCJ. DCJ may maintain, use, and disclose a user’s personal information to manage and operate System(s) or secure Protected Data, and as otherwise allowed or required by law. DCJ may need to disclose the personal information of a user to a DCJ subcontractor. DCJ will require any such third-party receiving access to a user’s personal information to safeguard that information. At a minimum, DCJ will ensure the third-party protects the user’s personal information in a manner consistent with this ToU, and otherwise prohibit the third-party from using the information for any purpose other than the provision of services to or for DCJ.

These TERMS OF USE (“ToU”) set forth the terms governing access to and use of “Protected Data” shared by Multnomah County (County) or stored on a County information system (“System”). “Protected Data” is information whose use, exchange, transmission, and storage, is restricted under state or federal law, administrative rule, or policy.

USERS MUST ACKNOWLEDGE THEY HAVE READ THIS TOU AND AGREE TO ABIDE BY ITS TERMS PRIOR TO ACCESSING A COUNTY SYSTEM OR ANY PROTECTED DATA STORED ON A SYSTEM.

1. Basic Conditions. In order to access or use any Protected Data stored in a System(s), a user must be either: (a) a current County worker, including volunteers and interns, designated by County to access the Protected Data; or (b) an employee of a partner agency or concern. As a condition to access, users must also agree to immediately report to IT.Security@multco.us any use of Protected Data or System(s) that is not authorized by County.

2. Uses of Protected Data. Generally, federal and state laws limit access to and the use of Protected Data to the authorized purpose for which access was granted and to access by authorized users only. Users may not use any Protected Data for any purpose or activity which may be illegal; may cause harm to any person’s rights or property; is for mere personal curiosity; might cause harm to individual or public health or safety; or may interfere with the effective functioning of System(s). Users must log off System(s) promptly whenever they are not actively using System(s). A user’s access to and use of System(s) or Protected Data may be suspended or terminated at any time by County without cause or explanation.

3. User Name and Password Management. County will issue to each user a unique user name and password to access System(s). Users may not share their credentials with any other person or allow use of System(s) under their credentials by another person. Users must immediately notify IT.Security@multco.us if they believe another person has used, learned, seen, copied or stolen their credentials.

4. User Privacy. County monitors all communications, transactions and other activities of users that access System(s). County employees do not have a right, nor should they have an expectation of privacy or confidentiality while using a System(s).

5. Use and Disclosure of Personal Information by County. County may maintain, use, and disclose a user’s personal information to manage and operate System(s) or secure Protected Data, and as otherwise allowed or required by law. County may need to disclose the personal information of a user to a County subcontractor. County will require any such third-party receiving access to a user’s personal information to safeguard that information. At a minimum, County will ensure the third-party protects the user’s personal information in a manner consistent with this ToU, and otherwise prohibit the third-party from using the information for any purpose other than the provision of services to or for County.